Features

Designed specifically for Registered Umbrella Bodies to manage CRB Disclosure applications. Our comprehensive system is intuitive, user friendly and full of features that simplify the process whilst ensuring that key requirements are met.

If you are an Umbrella Body processing applications in-house or on behalf of other companies, then this system is for you.

Does your current system ....?:

•   List contracts needing review where you are carrying out CRB checks on behalf of a third party on a contractual basis
•    List disclosures with outstanding queries to applicants
•   Tell you the number of forms received from applicants
•   Tell you the number of forms ready for countersignature
•   Tell you the number of forms sent to the CRB but not yet returned

                                                                                           DiscloseIT Does

Validation:

• Records details in full taken from the Disclosure Application Form.
• Includes the ability to record all previous surnames.
• Dates "from and to", the system will not allow any gaps between these dates and alerts validation clerk to this.
• Requires a full 5 years address history, the system does not allow gaps between previous address and alerts the validation clerk should this occur.
• Provides the ability to record all previous addresses.
• Fully records documents used in confirming identity and address, the system checks and informs the validation clerk if the necessary minimum of Group 1 and Group 2 documents are logged as seen.
• Records if details on application form have been crosschecked against documents provided, recording whether this information matches.  
• Indicates that a second chase up query letter is required at any predetermined interval after first query letter sent.
• Produces lists of outstanding queries.

Pre checks Applications before submitting to the CRB:

• all mandatory fields have been completed.
• a check has been performed to confirm the visual identity of the applicant.
• the minimum amount of documents have been seen.
• there are no gaps between dates of previous surnames used.
• there are no gaps between dates of previous addresses.
• there is a full 5 years worth of address history.
• there are no outstanding queries.
• should payment have accompanied an application - payment has been received.

As this information has been taken from the Disclosure Application Form and from documents seen, it establishes the form has been completed correctly, reducing occurrences of disputes and  it being returned by the CRB

DiscloseIT also:

• Records date Disclosure Application sent to CRB.
• Produces lists of outstanding Disclosures if not received from the CRB after 4 weeks, allowing easy chase ups with the CRB.
• Logs Disclosures disputed with the CRB.
• Produces lists of disputed Disclosures for easy chase up with the CRB.

Other Useful features:

• Displays a Users to do list upon login
• The validation clerk's access to various functions can be restricted by the administrator.
• Produces mail merged correspondence, including query letters to the applicant outlining nature of query.
• Ability to add warning to individual applicants record and alert any user accessing it.
• Useful notes section viewed separately to each individual record.
• Archive facility. 
• Full audit trail with footprints.
• Produces a range of useful management statistics.